You dream it. We plan it. You perform.
A performance tour has a hundred moving parts. This is the order we put them in, what you receive at each step, and who is responsible for what.
Five steps, one coordinator
- Month 0
Inquiry
Tell us about your ensemble, season and cities. First outline and price range within two business days.
- Month 1
Proposal
A written day-by-day proposal with venues, hotels, coach and a per-person price. Revised until it fits.
- Month 2
Confirmation
Venues confirmed in writing, hotels and coach held, deposit schedule aligned with your school calendar.
- Months 3 to 12
Preparation
Parent meeting, payment plan, passports, repertoire planning with each venue's music office.
- Tour
On tour
Your Hollis Ridge tour manager meets you at arrival and stays with the group until departure.
What you receive, and when
- Inquiry, within two business days
A first outline and a price range
One page: suggested route, number of performances, hotel standard, the per-person price range for your group size, and the questions we need answered to go further. No commitment, no sales calls unless you ask for one.
- Proposal, two to three weeks
A written day-by-day proposal
Route and dates, each day's rehearsal and performance slots, named venue types with confirmation status, hotels, coach, meals, excursions, and one per-person price with inclusions and exclusions listed line by line. We revise it as many times as it takes.
- Confirmation, month two
Venues in writing, dates held
Once you approve, we confirm each performance venue with its music office and send you the confirmations. Hotels and coach are held. You receive the contract, the deposit schedule and a parent-meeting deck.
- Preparation, months three to twelve
Everything a director needs to run the group
Payment plan and online collection, passport timeline, medical and consent forms, rooming lists, instrument logistics, repertoire coordination with each venue, and a final itinerary book for every traveler.
- On tour
A Hollis Ridge tour manager with the group
Airport meet, coach and hotel check-ins, venue set-up and sound checks, daily briefings with directors and chaperones, and a 24-hour emergency line back to Asheville. You conduct. We run the day.
Every venue in your proposal is confirmed in writing before you sign. If a venue cannot be confirmed, it does not go in the proposal.Hollis Ridge venue policy
Your side, our side
Directors carry enough. The division of labor on a Hollis Ridge tour is written into the proposal.
You
- Choose the route, dates and repertoire
- Recruit travelers and chaperones, run the parent meeting with our deck
- Rehearse and conduct
Hollis Ridge
- Venues, hotels, coaches, meals, guides, tickets, insurance options
- Payment collection, rooming lists, passports and forms tracking
- A tour manager on the ground, every day of the tour
Every proposal, line by line
Day-by-day itinerary
Every day planned with rehearsal time, performances, meals and free time clearly marked.
Confirmed performance venues
Churches, cathedrals, halls and festivals booked and confirmed in writing before you sign.
Private coach throughout
Modern touring coaches with instrument space and drivers briefed on your concert schedule.
Group-friendly hotels
Central 3 and 4 star hotels chosen for rooming, breakfast and safe, walkable locations.
Tour manager from our team
A Hollis Ridge staff member with the group from arrival to departure, every day.
Transparent per-person price
One price per traveler with inclusions listed line by line. No surprises on the invoice.